e procurement System for e-tender

e Procurement refers to buying or hiring services or getting merchandise through Eplatform.

underneath e-tendering merchandise or services square measure purchased/hired via net portal.

The tenders square measure floated on web site showing demand of services of the desired quality, tentative value is additionally shown and bids square measure invited on line and opened at a selected date & time.

On the premise of bids received the analysis of L-1 (lowest) is finished. On the premise of lowest evaluated bidder the order is placed.

During this manner the products or services is hired at the most competitive costs, in a fair, simply and clear manner.

During this manner e tender is clear, convenient with least time and price overruns. On the opposite hand procural of products, services or merchandise while not victimisation E-platform or e-publishing is manual procural.

Digital signature certificate for e tender portal

Digital Signature Certificates (DSC) area unit the digital equivalent (that iselectronic format) of physical or paper certificates.

Examples ofphysical certificates area unit drivers’ licenses, passports or membershipcards.

Certificates function a signal of identity of a private for acertain purpose; as an example, a driver’s licence identifies somebody whocan de jure drive during a specific country.

Likewise, a digital signature can be given electronically to prove the identity of individual, to access info or services on the net or to sign sure documents digitally

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Logging into the system

Following these steps to login portal:-

Open site in internet Explorer
select login option
Enter User Id and Password
Click login button
Select your digital signature certificate
Click sign In option
Enter your USB Token Password

Creating the Tender

Follow these steps to fill tender:-

Select the ‘Tender List’ option from the menu
The list of tenders published / not published will be displayed
Select the ‘Create New Call for Tender’ option to create a new tender
Enter the Tender Basic Details
On Clicking “Next” below page gets displayed
Since the “No of Covers” given in Basic Details is 2
First cover will have “Fee / Prequalification / Technical” details and second cover will have “Finance “ details
Enter the Document Type and Document Description and click ‘Save’ for each
content
Repeat the same for other two documents of First cover
Once all the details of the First cover are given, click “submit”
Repeat the same process for the second cover
Once the documents for the two covers are submitted, click “Next” to move
to NIT tab
On clicking “Next”, below page gets displayed. Click ‘Upload’ option to upload
the Notice Inviting Tender (NIT) Document
Only .jpeg and .pdf files can be uploaded here
Click “Browse” to upload the NIT Document
Click “scan and sign” to digitally sign the uploaded document
Enter the DSC password and click “OK”
Once the document is digitally signed click “Save”
Once the document is uploaded, Verification needs to be done for the
uploaded document
On Clicking “save” below page gets displayed. Click ‘Verify’ to verify the
document
On clicking “verify” below page gets displayed
Open the document and check if it is correct and tick the check box by clicking it. Click the ‘Signed Property’ to view the person who has signed the document and the date & time at which the document was signed. When the document is open, check if the document is correct and click ‘Save’ . The following page appears
Action gets changed from “Verify” to “Verified”
Click “Next“ to proceed
The following page with the basic details, cover details and NIT document gets
displayed
Click “Add New” to add the Work/Item details of the Tender
Creation of Tender Work/Item Details
Enter the “Work Item Details” and click “Next” to move to the “Fee details” tab
Enter Fee Details
Critical Dates
On clicking “Next”, below page gets displayed
Enter the dates and click “Next”.
Bid Opener Selection
Click “Next” to move to “Bid Openers” tab
“Bid Openers in your department”
“Show all Bid openers in your Organization”
“Bid Openers in same level in Organization”
“Bid openers in Vertical level(up and down by one level)”
Click “Bid Openers in Quick selection”
On clicking “Bid Openers in Quick selection”, below page appears
Select two Bid Openers and click “Verify”
On successful verification below, click “proceed” followed by “submit”
Work Item Documents
Select the work item document to be uploaded
Select document type (BOQ / Additional Documents / Tender Documents) from
the list
Click Browse to select the tender document to be uploaded
Click here to know more about BOQ
Once the document is uploaded click “scan and sign” to digitally sign the
document
Enter your DSC password and click “OK”
Once the documents is signed below message gets displayed
Once the document is uploaded click “verify” to verify the uploaded document
On clicking “verify”. Below page gets displayed
Open the document and check if it is correct and tick the check box by clicking it. Click the ‘Signed Property’ to view the person who has signed the document and the date & time at which the document was signed. When the document is open, check if the document is correct and click ‘check BOQ’
Click “Save” once the document is verified
OID[Other Important Documents]
On clicking “save”, below page gets displayed
There are two type of documents
Sensitive – Documents which include financial details of tender.Ex.Fee
Non Sensitive – Documents other than financial details. Ex. License
PUBLISHING THE TENDER
On clicking next below page gets displayed. Click “Publish Tenders” to publish
the tender
List of tenders gets displayed. Select your tender and click “view
Created tender gets displayed
Click “Publish Tender” to publish the tenders
Once the tender gets published below message gets displayed.

How to fill e-tender Online/ Bid submission

Follow these steps to bid submission:-

Logging into the system
Insert Bidder’s DSC(Digital signature certificate)
To perform the clarification process, enter the login and password in user login
Select the DSC login
Authentication of the DSC user login takes place here and
Authentication of the DSC password takes place by entering the password in the pop up appearing
Search the tender using tender id to post the query
Add the tender to ‘my tenders’ tab for which you want to perform clarification
To perform clarification process select clarification tab under bid submission column
Select view to view the tender details.
The following page displays how to post clarifications about the tender
Mention the clarification title and the clarification that is required , in the clarification tab and then upload the clarification document and digitally sign the uploaded document
After digitally signing the document select proceed to post your clarification to
the department
The following page displays that the clarification is successfully posted

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e procurement System for e-tender

Digital signature certificate for e tender portal

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Important Link for e procurement

Logging into the system

Creating the Tender

How to fill e-tender Online/ Bid submission

Class 2 Digital Signature FLAT Rs.100 OFF

Class 3 Digital Signature FLAT Rs.100 OFF

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